Mail Preparation
Overview
Printing documents and then mailing them to clients, suppliers and stakeholders continues to be a major component of a business communication strategy.
The print and mailing process in many companies is full of risks as mailing lists are often out of date. Lists can become duplicated and amended by various departments within an organisation, and the changes are often not recorded between departments. The process is cumbersome and time consuming whereby employees must manually check whether the correct information has been sent to the right person to the most recent address. Very often it is difficult to personalise the mailing and much of the information sent can end up as irrelevant and therefore not personal to the recipient.
Solution
Connect makes mail preparation easy and less time consuming by automating each step in the process and optimising mail efficiency. With Connect, data can be extracted from multiple streams to produce clean information – ensuring duplicate mailings are avoided. Furthermore, an automated business process solution means information intended for the same person can be easily identified and merged into one mailing, to reduce mailing costs.
Mail preparation is further automated through the use of variable barcoding marks which indicate that the page count is variable or inserts, for example, should be included. The mail preparation is optimised by eliminating manual paper inserters and folders. Postal service requirements can easily be met, and mailing discounts can be achieved by sorting addresses and adding postal barcoding, which reduces the need for franking machines.
Key
Connect optimises mail preparation, which saves time, labour costs, paper and postage fees. Postal discounts can be easily accessed so giving a quick return on investment.
